The International Police Executive Symposium (IPES) brings police researchers and practitioners together to facilitate cross-cultural, international and interdisciplinary exchanges for the enrichment of the policing profession. It encourages discussions and writing on challenging topics of contemporary importance through an array of initiatives including conferences and publications.
(1) For an IPES meeting, the host selects the topic, the time and the number of countries/participants it likes to have. The IPES contacts all countries in the world, international institutions, IPES Alumni and all other possible sources to identify and send their experts/representatives on the topic to the meeting. However, we stick to the quota given by the host as to how many participants are to be allowed. The IPES also does research for identifying experts. All participants are encouraged to present papers, make at least an oral presentation on the topic through power point or take part in a poster session. Presentations are all taped and recorded, and an Executive Summary is prepared and circulated all over the world. We also produce a book with the papers as well as a Special Issue of the IPES affiliated journal, Police Practice and Research: An International Journal.
(2) The meeting lasts for 5 days and the schedule is as follows: First day: Evening – reception; Second and Third Days: Full days of discussion; Fourth Day: Sightseeing and Cultural Entertainment; Fifth day: Morning, summing up, award ceremony and farewell lunch. There can be flexibility and variation in this format depending on the convenience of the host. Our policy is to work closely with the hosts in this issue as well as in all other issues.
(3) IPES meetings attract about 50 countries from all parts of the world. Although we would like to restrict one representative from each participating country, we have experienced over the years that some countries tend to send more than one delegate. The ideal number of participants is 120, since each panel is attended by each participant and we move as a group attending each function during the days of the Annual Meeting, it is not desirable to have more than 120 participants. The hosts provide them full hospitality free of charge. Further, IPES is provided with $16,000 by the host for running the secretariat for a year of preparation for the meeting and all other expenses including printing of flyers and other publications. Again, we would like to discuss all this with our host before signing the formal contract for hosting.
(4) The hosts can consist of several co-hosts; we welcome it. In Canada, the University of the Fraser Valley, RCMP, British Columbia Institute of Justice, Vancouver Police Department, Abbotsford Police Department, and British Columbia Solicitor General’s Office formed a local organizing committee to host the past Eleventh Annual Meeting. We had next IPES meeting in Prague, The Czech Republic. The Czech Republic Police Academy, a university-level doctorate degree granting educational institution in Prague, hosted the meeting primarily on their own with some assistance from the Ministry of the Interior. Thus, there are variations in hosting IPES annual meetings.